Privacy Policy

Introduction

Bowen Photography, Inc. and its corporate affiliates (“BPI Photography,” “we,” “our,” or “us”) value the trust schools, families, and communities place in us. Protecting student privacy and personal information is fundamental to how we operate.

This Privacy Policy & Student Data Protection Commitment explains how we collect, use, protect, and manage information through:

  • bpiphotography.net and related online services (“Properties”)

  • Email and electronic communications

  • Offline communications (phone, mail, in-person)

  • School partnerships and service agreements

By accessing or using our Properties or services, you agree to this Policy and our Terms of Use.

Our Commitment to Student Privacy

BPI Photography is a locally owned, family-operated company headquartered in Georgia. We operate independently and do not share ownership, systems, staffing, or data operations with national chains or third-party corporate entities.

Safeguarding student data and likeness is not simply a policy — it is part of our daily practice.

We are committed to:

  • Using trusted, secure, safety-compliant systems

  • Employing industry-standard encryption and data protection measures

  • Limiting access to trained, authorized personnel only (minimum necessary access)

  • Maintaining safeguards around image storage, handling, and retention

  • Complying with district-specific privacy requirements when applicable

Student photographs and information are used strictly for intended school-related purposes, including:

  • School records

  • Approved yearbooks

  • Administrative needs

  • Parent portrait orders

We do not sell, rent, or distribute student photographs, names, identifying information, or confidential data to third parties.
Student images are never used for advertising, facial recognition, or unrelated purposes without proper authorization.

Information We Collect

We collect the following categories of information:

1. Personal Information You Provide

  • Name and contact information

  • Photographs and uploaded content

  • Order and transaction information

  • Information about others (such as through references)

2. Information from Schools & Partners

We may receive information from:

  • Schools and districts (our customers)

  • Independent sales representatives

  • Trusted service providers

  • Social media platforms if you choose to integrate services

School-provided information is used only to deliver contracted services and as otherwise permitted by this Policy or specific school agreements.

Information Collected Automatically

When you access our website or online services, we and our service providers may collect certain information automatically, including:

  • IP address

  • Device information

  • Browser type

  • Usage data

We use technologies such as:

  • Cookies

  • Tracking pixels

  • Web beacons

  • Embedded scripts

These technologies help us:

  • Operate and improve our website

  • Process orders

  • Enhance user experience

  • Understand general usage trends

We do not respond to browser-based “Do Not Track” signals.

If enabled on your device, we may use geolocation data to provide geographically relevant content.

How We Use Information

We use collected information to:

  • Manufacture and produce products (such as yearbooks and portraits)

  • Process and fulfill orders

  • Communicate with schools and families

  • Improve our services and website functionality

  • Support promotions and contests

  • Prevent fraud and enhance security

  • Comply with legal requirements

  • Support business operations or corporate transactions

Except where restricted by school agreement or applicable law, we may use information for operational improvement, reporting, analytics, and research purposes.

If you are located outside the United States, you consent to the transfer and processing of your information in the U.S.

Sharing of Information

We may share information:

  • With trusted service providers who assist in delivering our services

  • With partners when you have provided permission

  • When required by law or to protect legal rights

We do not sell or rent student information or personal data to third parties.

Your Choices & Rights

You may:

  • Opt out of promotional communications at any time

  • Request review or correction of your personal information

  • Withdraw consent (which may limit our ability to provide services)

  • Use third-party tools to opt out of certain advertising technologies

If you are a California resident, additional privacy rights may apply.

Children’s Privacy

We do not knowingly collect personal information from children under 13 through our website without verifiable parental consent.

Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites.

Transparency & Updates

We believe transparency builds trust. Schools may request documentation regarding:

  • Data storage practices

  • Access controls

  • Retention timelines

We may update this Policy periodically. Updated versions will be posted on our website.

Contact Information

For questions regarding privacy or data protection, please contact us through the information provided on our website.